Patient

Definition

A patient in Care is a person who receives care through your facility or program. The patient record holds the demographic and contact details of that person. Care ties every encounter, condition, note, appointment, and clinical record to a patient record.

Key Attributes

Components	What it captures
Name	The full name of the person. Care stores the name as a single free-text entry.
Gender	The gender of the person: Male, Female, Non-binary, or Transgender.
Phone Number	The primary contact number of the person.
Emergency Phone Number	The number to call in an emergency.
Date of Birth	The date the person was born.
Age	The age of the person in years. Care converts the age to a year of birth.
Address	The current address of the person, as free text.
Permanent Address	The permanent address of the person. You can mark it the same as the current address.
PIN Code	The postal code of the address.
Blood Group	The blood group of the person. Staff collect this value at registration.
Geo Organization	The government administrative area that the person belongs to.
Patient Identifiers	The identifiers that your deployment configures, for example a national ID or a facility ID.
Patient Tags	The labels that administrators attach to the patient record.
Deceased Status	Whether the person is deceased, with the date and time of death.

Note: You enter either a date of birth or an age, not both.

Patient Identifiers

Your deployment configures the identifier types that Care shows. A facility can define its own identifier types, or the instance can define identifier types for all facilities. Each identifier type is required or optional. An identifier type can also check the format of the value that you enter.

Status

• Active — the record is used for encounters and orders
• Deceased — administrative closure; clinical history remains auditable

Permissions

Permission	What it allows
Can Create Patient	Register a new patient.
Can Update a Patient's data	Edit the details of an existing patient.
Can list patients	See patients in search results and lists.
Can view clinical data about patients	View the clinical information of a patient.
Can view questionnaire responses on patient	View the questionnaire responses of a patient.
Can submit questionnaire about patients	Submit a questionnaire about a patient.

Related

• Reference: Patient (technical)
• Flow: Create a patient
• Playbook: Outpatient registration (HMIS)